RELIABLE ENVIRONMENT
JOB OPPORTUNITIES
COLUMBIA is constantly expanding and looking for the right individuals and professionals to share and contribute to our mission and vision.
With a young and diversified fleet operated for our partners, COLUMBIA can offer the comfort of a reliable environment, which is the basis for long term employment and a prosperous career.
Are you an experienced accountant? Are you interested in aviation?
It is our people with their individual qualities and personalities who distinguish our organisation.
Join Skyside as Senior Accountant...
Recognising the importance of each team member, Skyside enjoys the loyalty of its many committed long-term employees who are the driving force behind the constant improvement of our processes and services.
We know that good ideas can come from anywhere. Open two-way communication and a combination of top-down and bottom-up management style are key factors within our organisation worldwide.
The company welcomes individuals worldwide who have the right attitude, motivation and drive to be entrusted with demanding tasks.
What is it like to work for Skyside...
With our organisation being big enough to cater for opportunities and challenges throughout anyone’s career path, we enjoy the flexibility of a lean structure with direct access to the decision takers, direct
lines of communication and valuing personal relationships.
What if...
You are an experienced accounting professional? Talk to us and let us know about your talents!
You have never been working in aviation? Knock on our door and find out how to step in!
What we love...
Open minded teamplayers
Friendly voices and smiling faces
People with ideas and goals
A passion for our customers and our team
Discretion and reliability
Get in touch with us. Anytime. We are looking forward to meeting you soon!
What you will do at Skyside...
- Processing of the current financial accounting of our aviation company
- Preparation and control of internal settlements
- Administration of our accounts
- Preparation of UVAs for our external tax consultant
- Independent processing of monthly and annual financial statements
- In the future the possibility to be in lead the growing accounting team
- Close cooperation with our shareholders and their finance teams, as well as with external partners
- Strategic development of the department
Your profile should include...
- Certified accounting knowledge
- Relevant professional experience, ideally in a managerial position
- Aviation accounting knowledge (can be trained on the job)
- Best MS-Office skills
- Professional BMD or DATEV knowledge
- Professional knowledge of Austrian tax and accounting regulations
- An independent, accurate and correct way of working
- A high degree of commitment
- High level of reliability
- Pleasure in dealing with numbers
- Willingness for further training
- Professional German and English skills
- Unrestricted working permit for Austria
Our offer...
- Hybrid working is always an option for us
- After your on the job training you will benefit from hybrid working options.
- We enjoy working in our beautiful downtown Vienna office as much as working from home. The common goal is to develop a fantastic accounting team in the future. Working from home is part of that.
- A modern office in an old capital
- Our offices are located in the 9th district of Vienna, in a beautiful old house, full with modern tools.
- We provide a free annual ticket for the Vienna trains and buses
- An individual unlimited working contract
- Benefit from your experience or
- Start a successful accounting carreer in aviation with us
- Benefit from discounted travel options
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We are seeking a highly skilled and experienced Legal Officer with a deep understanding of Maritime Law and Regulations to join out team in Limassol. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
Responsibilities:
- Review, draft, and negotiate contracts related to maritime operations, including Management Agreements, repair contracts, vessel leases, and ship finance documents.
- Communicating with the Group General Manager Insurance & Legal, Group General Manager Claims & Legal, Management, various law firms, auditors, advisors and other external parties;
- Ensuring that the files of the Legal section are well kept and frequently updated;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Undertaking special tasks and projects that might be assigned by the Top Management.
Qualifications:
- A university degree in Law and Postgraduate University degree in Maritime Law;
- Minimum of 2 years of experience practicing maritime law;
- Strong computer skills and working knowledge of MS Office applications;
- In-depth knowledge of international maritime conventions and regulations.
- Familiarity with maritime industry practices and terminology.
- Very good written and verbal language skills in Greek and English.
- Excellent analytical and problem-solving abilities.
- Attention to detail and a commitment to accuracy.
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The Administrative Assistant - Marine plays a crucial role in supporting the efficient operation of marine-related activities within the organization. This position involves providing administrative and clerical support to marine department staff, facilitating communication, and ensuring the smooth execution of marine operations.
Responsibilities:
- Maintain and organize marine-related documents, including permits, licenses, and certifications.
- Assist in the preparation and processing of documentation for vessel operations, such as manifests, cargo lists, and clearance forms.
- Act as a central point of contact for internal and external stakeholders, including port authorities, vendors, and shipping companies.
- Schedule and coordinate meetings, appointments, and travel arrangements for marine department personnel.
- Accurately enter data related to vessel schedules, cargo handling, and inventory into computer systems or spreadsheets.
- Maintain up-to-date records of vessel arrivals, departures, and cargo handling activities.
- Maintaining the visit planner in CAPE up to date.
- Prepare reports, presentations, and correspondence as required by the marine department.
- Manage office supplies, ensuring their availability for marine staff.
- Assist in ensuring that safety protocols and regulations for marine operations are followed.
- Help monitor compliance with environmental and safety standards related to maritime activities.
- Support the marine department in tracking budgets, expenses, and financial records related to vessel operations.
- Assist in processing invoices, purchase orders, and expense reports.
- Participating, undertaking, and executing special secretarial and/or other tasks related to Marine Department
- Provide analytical support to assist in decision-making within the marine department.
Qualifications:
- High school diploma or equivalent; additional education or certifications in marine studies or administration is a plus.
- Secretarial education or equivalent training and experience;
- Previous administrative experience in a marine, logistics, or related field is preferred.
- Proficiency in using office software (e.g., Microsoft Office Suite) and familiarity with maritime software applications is advantageous.
- Good command of the English language;
- Strong organizational, communication, and multitasking skills.
- Attention to detail and the ability to maintain confidentiality in handling sensitive information.
- Knowledge of maritime regulations and safety practices is a plus.
- Ability to work independently and as part of a team in a dynamic marine environment.
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As we continue to innovate and grow, we are seeking a detail-oriented and motivated Marine Superintendent - Wet to join our team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity
Responsibilities:
- Providing required assistance to the Marine Manager (as applicable).
- Providing such assistance to the Masters and crews of the Company vessels as they require to operate their vessels to the standard established by the Company and in compliance with the international rules and regulations;
- Being fully conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Ensuring that the Company Management System, policies, standards and procedures are effectively implemented on the vessels allocated to him;
- Ensuring that the Company vessels are performing to the customers’ satisfaction and are ready for third party inspections at any time.
- Attending the vessels and assisting during such inspections where desirable;
- Conducting regular marine visits and ensuring that issues raised during such visits are followed up and dealt with as quickly as possible, where required in conjunction with other departments;
- Conducting internal audits in accordance with respective procedures;
- Encouraging a robust quality, safety, health and security culture as well as environmental awareness and energy efficiency within the fleet;
- Supporting the Masters in applying navigational practices and bridge procedures in line with regulatory and Company policies, ensuring high standards of navigation to maintain the quality, safety and health of vessels, crews and cargoes, and the protection of the environment and the energy efficiency;
- Supporting the Masters in applying the highest standards of cargo operations planning, monitoring and execution to maintain the quality, safety and health of vessels, their crews, and the protection of the environment and energy efficiency;
- Identifying training needs during marine visits and providing such training where practical;
- Maintaining familiarity with charter parties and ensuring that Masters are aware of key points;
- Ensuring the vessels are provided with all required navigation charts and nautical publications;
- Following up on the observations issued during third party inspections, maintaining respective records in CAPE database;
- Providing assistance to the Vetting Team Leader to enable him to respond to the customers as and when required;
- Monitoring Terminal Satisfaction Reports and Letters of Protest making sure complaints are timely investigated, corrective and preventive actions applied as required, maintaining records in CAPE database and keeping the Marine Manager (as applicable) updated in due course;
- Conducting briefings as and when instructed by the Marine Manager (as applicable).
- Conducting interviews of prospective candidates for promotion to Master or Chief Officer, or of new entrants to the company for these positions;
- Conducting investigations of accidents / incidents;
- Working on projects or tasks as assigned by the Marine Manager.
Qualifications:
- Seagoing experience in a command position of not less than two years;
- Good working knowledge of international rules and regulations and of industry guidelines and recommendations;
- Good operational knowledge of the types of ships for which the Marine Superintendent is responsible;
- Training, experience and skills in internal auditing;
- Training, experience and skills in incident investigation;
- Training, experience and skills in risk management;
- Experiences and skills in marine inspections;
- Good communication skills as well as the ability to work within a team;
- Good command of the English language.
- Proven Experience in Wet Fleet (LPG/ LNG/ Oil Tanker)
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As we continue to innovate and grow, we are seeking a detail-oriented and motivated Deputy Company Security Officer to join our team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity
Responsibilities:
- Ensuring that nonconformities and observations identified during internal audits, periodic reviews, security inspections and verifications of compliance are promptly addressed and dealt with;
- Enhancing security awareness and vigilance amongst ships’ crews;
- Ensuring full compliance with latest edition of Best Management Practice;
- Being fully conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Monitoring effective communication and co-operation between the Ship Security Officer and the relevant Port Security Facility Officers;
- When required, arranging security guards in accordance with applicable legislation, national and local rules and regulations;
- Circulating security related information gained from authorized sources to the managed fleet;
- Notifying the Flag Administration of security incidents as required by their individual legislation;
- Monitoring changes in Security Levels, ensuring that the affected ships are notified and advising the levels of threat likely to be encountered by the ship using appropriate security assessments and other relevant information;
- Ensuring Transit Risk Assessments for vessels going to HRA/VRA are timely prepared and submitted to CSO for a review;
- Ensuring the Ship Security Alert System is tested at regular intervals as specified in Ship Security Plan and the confirmation from Flag State Authority is obtained as and when required;
- Conducting Annual Security Exercises with managed vessels in compliance with ISPS Code and Flag requirements.
Qualifications:
- A university degree and /or at least two years relevant work experience with Columbia Shipmanagement or a similar company;
- Familiarity with basic industry requirements and practices;
- Good controlling and communication skills;
- Good command of the English Language;
- The ability to work within a team.
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As we continue to innovate and grow, we are seeking a detail-oriented and motivated Management Systems Admin Assistant to join our team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity
The Management Systems Administrative Assistant and is responsible for:
- A university degree or at least two (2) years relevant work experience;
- Good command of the English language;
- Good secretarial education and experience;
- Good organizational and communication skills;
- Good computer skills;
- Ability to work within a team.
The Management Systems Administrative Assistant shall have the following qualifications:
- Being fully conversant with and implementing the Company’s management system effectively;
- Contributing to the development of new, or the amendment of existing, procedures, forms and checklists;
- Monitoring and administrating the company’s electronic management system for the entire CSM group;
- Ensuring that Share Drive is in line with AMOS QMS.
- Scheduling meetings and preparing the minutes;
- Preparing monthly, quarterly and yearly figures and statistics;
- Assisting in the QSHE Department when requested;
- Promoting and supporting efforts for continual improvement;
- Working on projects or tasks as assigned by the Group Director QSHE & Compliance.
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The Crewing Superintendent Yachts reports to and is accountable to the Senior Crewing Superintendent and/ or to the Crewing Fleet Manager as required. They shall back each other up thus ensuring the smooth operation of the Crewing Department during their absence.
The Crewing Superintendent Yachts should be of a very flexible nature to always adapt and deliver rapidly changing owner requirements. Candidates who have served onboard yachts as Pursers, Interior Managers or candidates who have Crewing experience are highly encouraged to apply.
The Crewing Superintendent Yachts is responsible for:
- Reviewing and monitoring the safe manning of all vessels, based on minimum safe manning and special manning requirements in relation to age, trade, type and condition of the vessel as well as in compliance with the agreed vessel’s budget.
- Ensuring that all Seafarers are trained and qualified in full compliance with Company’s, STCW and Flag State requirements.
- Ensuring that all Seafarers have passed a medical examination performed by a qualified independent medical doctor and obtained a medical certificate before joining a vessel.
- Conducting crew changes in compliance with the Seafarers’ Employment Agreement and owners’ requirements
- Liaising with the vessel, owners and/or operators suitable date/port of crew change.
- Arranging and monitoring travel arrangements for Seafarers including visa requirements.
- Ensuring that Seafarer Employment Agreements are issued in compliance with MLC, Flag State and National requirements.
- Arranging suitable travel arrangements allowing sufficient time for handing over of duties and familiarization.
- Ensuring that expenses not covered in the manning agreement are debited to owners.
- Planning of Officers and ratings rotation in collaboration with vessel managers and owners’ demands;
- Promotion and monitoring of Seafarers Career progression;
- Actively recruiting for open positions as required;
- Being fully conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Monitoring training needs and initiating follow-up of identified training needs as appropriate;
- Reviewing vessel disbursement accounts;
- Maintaining Seafarer records;
- Liaising with all parties concerned in case of sickness and/or accidents;
- Ensuring that non-conformities, observations and customer complaints are investigated and timely followed-up.
The Crewing Superintendent Yachts shall have the following qualifications:
- Seagoing experience as an officer, or a university degree and working experience in the yachting industry of not less than 2 years.
- Good command of the English language and strong interpersonal skills.
- Good controlling and communication skills.
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As we continue to innovate and grow, we are seeking a detail-oriented and motivated a Fleet Safety Officer to join our team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity
The Fleet Safety Officer is responsible for:
- Reviewing and analysing safety performance of the Fleet in close cooperation with the QSHE Manager;
- Monitoring and analysing safety key performance indicators;
- Maintaining and encouraging a robust safety culture as well as environmental awareness and energy efficiency within the Company in close cooperation with the QSHE Manager;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Participating in risk management activities;
- Participating in incident investigations;
- Preparing monthly, quarterly and yearly figures and statistics;
- Reviewing and monitoring follow-up of incidents and hazardous occurrences;
- Compiling and editing the quarterly SHEQ Bulletin;
- Reporting to the QSHE Manager / DPA trends or issues which may require additional follow-up activities.
The Fleet Safety Officer shall have the following qualifications:
- A university degree and/or at least two years relevant work experience with Columbia Shipmanagement;
- A good command of the English language;
- Good leadership, controlling and communication skills as well the ability to work within a team.
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As we continue to innovate and grow, we are seeking a detail-oriented and motivated Human Resources Specialist to join our HR team and support various HR projects. This role presents an exciting opportunity to contribute to HR initiatives and enhance our HR processes. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity
Your tasks:
- Project Support: Assist in the planning, coordination, and execution of HR projects aimed at improving HR processes, enhancing employee experience, and driving organizational effectiveness.
- Data Analysis: Utilize strong numerical and analytical skills to gather, analyse, and interpret HR data, generating insights that contribute to project decision-making.
- Excel Proficiency: Utilize advanced Excel skills to create and maintain spreadsheets, data trackers, and reports for various HR projects.
- Process Improvement: Collaborate with HR team members to identify opportunities for process optimization and recommend solutions that enhance efficiency and accuracy.
- Documentation: Maintain comprehensive project documentation, including project plans, timelines, meeting minutes, and progress reports.
- Stakeholder Collaboration: Partner with cross-functional teams and departments to gather project requirements, share updates, and ensure successful project outcomes.
- Data Integrity: Ensure the accuracy and integrity of HR data by conducting regular audits and reconciliations.
- Reporting: Generate regular and ad hoc reports to provide insights on project status, key metrics, and achievements
- Compliance: Ensure project activities and deliverables comply with relevant laws, regulations, and company policies.
- Employee Support: Provide assistance to employees regarding HR-related queries, policy information, and project-related matters.
Your profile:
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Strong numerical skills with a keen attention to detail.
- Advanced proficiency in Microsoft Excel, including the ability to create complex formulas, pivot tables, and charts.
- Strong analytical skills with the ability to interpret data and generate meaningful insights.
- Excellent organizational and time-management abilities.
- Effective communication and interpersonal skills.
- Proactive problem-solving mindset and ability to work independently.
- Familiarity with HR processes, policies, and compliance is a plus.
- Collaborative and team-oriented approach.
- Prior experience in HR or project management is advantageous.
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To strengthen our team in Limassol we are looking for a motivated Itinerary Manager to join us. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity
Responsibilities:
- Act as a Point of contact for Itineraries other members of the Marine & Port Operations team
- Ensures itineraries are planned in accordance with best practice, international law, local regulation and company standing orders, signed off by Head of Marine & Port Operation and approved by Owners
- Maintains a database of ports with accompanying risk assessments for each vessel class
- Maintaisn a database of port costs and oversee the payment of associated invoices
- Maintains a database of vessel fuel efficiency and liaise the same with Port Operation Team
- Be the point of contact within the for itineraries, fuel calculations and port operations
Requirements:
- Educated in Nautical Science / Economics / Tourism / Or similar.
- Seagoing experience aboard cruise vessels preferred.
- Knowledge and understanding of navigation, voyage planning and cruise operations.
- Knowledge of port cost disbursement process and the ability to calculate voyage operating costs.
- Knowledge, understanding and experience in dealing with maritime legislative issues.
- Clear articulate communicator with good negotiation and presentation skills, fluent in English
- Track record of being able to meet tight deadlines in a pressurized environment.
- Ability to build and develop professional relationships with a diverse range of internal and external business partners.
- Proactive, dynamic self-starter who can work independently and can be trusted to deliver excellent results
- Analytical and logical thinker with the ability to plan and prioritise effectively with a data-driven approach to problem-solving
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To strengthen our team in Limassol we are looking for a motivated Project Manager to join our team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity
Responsibilities:
- Project Management: Oversee and manage projects from inception to completion, ensuring all project phases are executed effectively and efficiently.
- Legal and/or M&A Expertise: Leverage on your legal or M&A background to provide valuable insights and guidance throughout the project lifecycle.
- Scope Definition: Work closely with all stakeholders to define project scope, objectives, and deliverables, ensuring alignment with business goals.
- Planning and Scheduling: Develop detailed project plans, outlining tasks, timelines, and resource requirements. Monitor project progress and adjust plans as necessary.
- Risk Management: Identify potential risks and issues that could impact project success. Develop mitigation strategies and contingency plans to address challenges.
- Stakeholder Communication: Maintain open and effective communication with internal and external stakeholders, keeping them informed of project status, milestones, and key developments.
- Cross-Functional Collaboration: Collaborate with the Top Management, external partners as well as internal legal, finance and operational teams to ensure compliance and accuracy in project execution.
- Budget Management: Monitor project budgets, track expenses, and ensure adherence to allocated funds. Provide timely updates to the finance department.
- Documentation and Reporting: Maintain accurate project documentation, including contracts, agreements, and progress reports. Prepare comprehensive project reports for management and stakeholders.
- Quality Assurance: Ensure all project deliverables meet quality standards and comply with legal and regulatory requirements.
- Continuous Improvement: Identify opportunities to enhance project management processes and workflows, contributing to the overall efficiency.
Requirements:
- Bachelor’s degree in Law, Business, Finance, Shipping, or a related field.
- Proven experience as a Project Manager or Management Position preferably in shipping industry.
- Strong understanding of legal principles, contract law and M&A processes.
- Project Management Professional (PMP) certification is advantageous.
- Exceptional communication and interpersonal abilities.
- Excellent command of English language.
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To strengthen our team in Limassol we are looking for a motivated Accountant Full Management Accounts to join our team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity
Responsibilities:
- Timely processing of suppliers invoices and approval of payments
- Maintaining the books for a number of vessels assigned to him by the Accounts Manager;
- Liaising with the Technical Superintendent for the preparation of the vessel accounts;
- Approving payments, ensuring bank reconciliation
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Undertaking special tasks and projects might be assigned by the Accounts & Administration Manager;
- The Accountant Full Management Accounts reports and is accountable to the Manager Full Management Accounts.
Requirements:
- Secondary school certificate with LCC Higher certificate in Accountancy and experience of at least 2 (two) years or University degree in Accountancy or holder of the IAT professional qualification;
- Good communication skills as well the ability to work within a team;
- Very good command of the English language.
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To strengthen our team in Limassol we are looking for a motivated Travel Consultant to join our team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity
Responsibilities:
- Customer Consultation: Engage with clients to understand their travel requirements, preferences, and budget constraints. Provide personalized travel recommendations and itineraries based on their needs
- Booking and Reservations: Arrange and book flights, accommodations, transportation, and other travel-related services for clients. Ensure accurate and timely reservations while securing the best possible deals and discounts
- Destination Knowledge: Stay updated with travel trends, new destinations, and industry-related information to offer clients up-to-date travel advice and options
- Itinerary Planning: Create comprehensive travel itineraries, including sightseeing activities, dining recommendations, and travel logistics
- Travel Documentation: Assist clients in obtaining necessary travel documents, visas, and travel insurance as required for their destinations
- Customer Service: Provide exceptional customer service throughout the travel planning process and during travel. Address client inquiries, concerns, and resolve any travel-related issues efficiently
- Vendor Relations: Establish and maintain strong relationships with travel suppliers, airlines, hotels, and tour operators to ensure a seamless travel experience for clients
- Sales and Revenue Generation: Achieve individual and team sales targets by promoting travel packages and upselling additional services to clients
- Crisis Management: Offer support and assistance to clients in case of travel disruptions or emergencies, ensuring their safety and well-being
- Record Keeping: Maintain accurate records of client interactions, bookings, and financial transactions in our travel management system
Requirements:
- Proven work experience as a Travel Agent or in a similar role within the travel industry
- Extensive knowledge of various travel destinations, travel products, and travel-related services
- Excellent communication and interpersonal skills, with the ability to build rapport with clients
- Strong sales and negotiation abilities to close deals and achieve sales targets
- Exceptional organizational and multitasking skills to handle multiple client requests simultaneously
- Proficiency in travel booking software and computer systems
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To strengthen our team in Limassol we are looking for a motivated Technical Purchasing Specialist to join the Maintenance team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity
The Technical Purchasing Specialist is responsible for:
- Processing the requisitions timely received from the Vessel via the onboard Purchasing system.
- Checking if requisitions are prepared properly and all information is included. If negative, the vessel is responsible to review the requisition and make the amendments.
- Obtaining quotations based on defined specifications and ensuring comparison with at least three suppliers is in place, unless it is related to contracted suppliers where only one offer can be accepted.
- Checking the offers as per the availability, suitability and pricing. If an alternative product is offered, to verify with the vessel prior in order to ensure to avoid any wrong deliveries.
- Placing purchase orders on a timely basis and in a cost-efficient way. Ensuring the Suppliers’ confirmation is received after the PO is issued.
- Coordinating the deliveries of requested supplies on board or to warehouses by communicating with suppliers, forwarders and port agents.
- Arranging service attendance on board by checking for cabin availability, arranging transportation, accommodation as well as access to the ship.
- Reviewing the online stock reports on a weekly basis if the orders arrived at the warehouse premises and responsible to update AMOS accordingly with the delivery dates.
- Following-up on orders to ensure that supplies are fully delivered on time on board. Partial Deliveries and delays must be communicated to the vessel’s crew with updated delivery information.
- Landing of wrong delivered spares in coordination with technical storekeeper and local agents.
- Verifying and processing of invoices, resolution of discrepancies and claim handling with suppliers
- Cost controlling on site during Dry Dock; maintaining cost control system and preparing budget performance reports.
- Preparing of the Expected Cost/Accrual Report on a monthly basis and ensure proper follow up with the vessel and suppliers about the deliveries.
- Uploading the Certificates and Monthly Reports in the Document Management System.
- Arranging Mail by DHL courier to the vessels -Logbooks/Certificates.
The Technical Purchasing Specialist shall have the following qualifications:
- Professional education and/or University degree in Shipping or Purchasing & Logistics Management or relevant field;
- Proven work experience in Shipping or general Purchasing and Supply Management sector;
- Proficient computer skills including Microsoft Office Package;
- Good command of the English language;
- Good communication skills as well as the ability to work within a team.
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To strengthen our team in Limassol we are looking for a motivated Qualified Internal Accountant to join our team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
Main duties and responsibilities:
- Overview of the Financial functions of the Company
- Evaluation and enhancement of the current accounting system and procedures to facilitate efficient reporting, internal controls and adherence to accounting standards.
- Preparation of Management Accounts for internal and external reporting
- Preparation and monitoring of the budgeting process both from a Company day-to-day monitoring but also for reporting purposes.
- Preparation of monthly Cash flow and assessment of liquidity of the Company
- Liaising with various external stakeholders (e.g. Banks, Auditors, Authorities etc.)
- Knowledge of standard VAT and TAX principles
- Perform other accounting and finance tasks as requested either from a Company’s point of view or for other reporting purposes.
Candidate profile:
- Bachelor’s degree in Accounting/Finance/Economics
- ACA/ACCA Qualified/Newly qualified
- Any industry related experience will be considered as an advantage
- Advanced computer skills on MS Office, accounting software
- High attention to detail and excellent analytical skills
- Strong strategic, problem-solving, negotiation and interpersonal skills
- Excellent planning, organisation and time management skills
- Excellent written and verbal communication skills (in English and Greek)
- Energetic, self-motivated with a results-driven approach
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The Technical Department Officer is accountable to the Commercial Manager.
The Technical Department Officer shall fulfil the following qualifications:
- A university degree and/or at least two (2) years relevant work experience;
- Good leadership, controlling and communication skills as well the ability to work within a team;
- Good command of the English language;
The Technical Department Officer is responsible for:
- Following up on various tasks and projects as assigned by the Technical Department Management such as: Purchasing, Handling the Lub Supplies, Assisting the Department Managers with special requests and/or requirements;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
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To strengthen our team in Limassol we are looking for a motivated Security Assistant to join the Maintenance team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
The Security Assistant reports and is accountable to the Manager Office Administration.
The Security Assistant shall have the following minimum qualifications:
- Secondary school certificate.
- Very good command of the English language.
The Security Assistant is responsible for:
- Ensuring for the security of the Company’s offices and property;
- After office hours controlling people visiting the building and monitoring the safety electronic systems;
- Undertaking special tasks and projects that might be assigned by the Accounts & Administration Manager.
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The Purchaser is accountable to the Procurement Team Manager and the Procurement Optimisation Manager.
The Purchaser shall have the following qualifications:
- Secretarial education or equivalent training and experience;
- Good command of the English language;
- Excellent typing skills;
- Excellent knowledge of computer programs;
- Good communication skills as well as the ability to work within a team.
The Purchaser in the Technical Department is responsible for:
- Maintaining the Technical Department purchasing filing system;
- Providing purchasing services in compliance with the Technical Department Manual;
- Informing Technical Superintendents immediately of any problems related to purchasing matters;
- Maintaining the computerised purchasing program;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement.
- Executing any other task as assigned by the Technical Management.
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The Maintenance Assistant reports and is accountable to the Manager Office Administration.
The Maintenance Assistant shall have the following minimum qualifications:
- Secondary school certificate and good knowledge on building constructions and maintenance procedures;
- Good communication skills as well the ability to work within a team;
- Very good command of the English language.
The Maintenance Assistant is responsible for:
- Implementing maintenance and repairs program;
- Keeping the equipment in proper condition;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Undertaking special tasks and projects that might be assigned by the Accounts & Administration Manager.
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To strengthen our team in Limassol we are looking for a motivated Maintenance Engineer to join the Maintenance team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
Minimum requirements:
- Degree in Engineering;
- Good knowledge on building constructions and maintenance procedures;
- Good communication skills as well the ability to work within a team;
- Very good command of the English language.
Main duties and responsibilities:
- Ensuring that Company’s equipment is always in proper condition;
- Supervising the Company’s maintenance tasks;
- Keeping records for the maintenance and repairs tasks of equipment;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Undertaking special tasks and projects that might be assigned by the Accounts & Administration Manager.
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The Administrative Assistant reports to and is accountable to the Crewing Superintendent.
The Administrative Assistant shall have the following qualifications:
- Formal secretarial education or the equivalent training and working experience;
- A good command of the English language;
- Typing / computer knowledge.
The Administrative Assistant is responsible for:
- Following up on general correspondence;
- Maintaining the computerised system;
- Issuing Seafarer Employment Agreements;
- Applying for different flag state documents;
- Checking and forwarding of mail to the vessels;
- Maintaining of records and documents;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Any other special tasks as may be assigned.
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To strengthen our team in Limassol we are looking for an experienced and motivated Administrative Assistant (Vetting) to join the team.
The Administrative Assistant (Vetting) is a member of the Vetting Team.
The Administrative Assistant (Vetting) reports and is accountable to the Vetting Team Leader.
The Administrative Assistant (Vetting) shall have the following qualifications:
- Good command of the English language;
- Good secretarial education and experience;
- Good typing skills and familiarity with computer programmes;
- Familiarity with basic requirements of handling of vetting related documentation;
- Good organisational and communication skills;
- Ability to work within a team.
The Administrative Assistant (Vetting) is responsible for:
- Enter terminal, SIRE or CDI inspections results / Terminal Complaint details into CAPE and generate the response pro-forma;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Uploading the HVPQ to Q88.com and OCIMF SIRE systems;
- Distributing of weekly lists of Significant Observations;
- Preparation of vetting statistics and analysis;
- Providing secretarial services to the Vetting Team and Marine Department;
- Conducting any other special tasks as assigned.
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To strengthen our team in Limassol we are looking for an experienced and motivated Vetting Superintendent to join the team.
The Vetting Superintendent is a member of the Vetting Team.
The Vetting Superintendent reports and is accountable to the Vetting Team Leader.
The Vetting Superintendent shall have the following qualifications:
- A university degree and /or at least two years relevant work experience with Columbia Shipmanagement or a similar company;
- Good working knowledge of international rules and regulations and of industry guidelines and recommendations;
- Good working knowledge of tankers operation as well as the OCIMF Ship Inspection Report Programme (SIRE) and CDI SIR;
- Good communication skills as well as the ability to work within a team;
- Good command of the English Language;
- The ability to work within a team.
The Vetting Superintendent is responsible for:
- Liaising with Masters, Marine and Technical Superintendents, Fleet Managers, the QSHE, the Operations and the Crewing Departments in the scheduling of vetting inspections;
- Submitting of inspection requests to the customers and keeping all parties informed of the progress of same;
- Controlling of vetting responses preparation;
- Circulating of inspection reports;
- Dealing with vetting questionnaires and related vetting and screening issues;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Maintaining the Department databases and Vetting Status;
- Maintaining up to date HVPQ’s in the SIRE, CDI and Q88 databases;
- Assisting in producing vetting statistics.
- Processing inspection invoices.
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To strengthen our team in Limassol, we are looking for an experienced and motivated Environmental Compliance Manager to join the team. The Environmental Compliance Manager reports and is accountable to the Top Management.
The Environmental Compliance Manager (ECM) shall have the following qualifications:
- Seagoing experience onboard passenger ships as Engine, Deck or Environmental Officer of not less than three years or equivalent experience shore based role;
- A wide knowledge of international rules & regulations and of industry guidelines and practices, local & international maritime environmental laws and regulations;
- Training, experience and skills in incident investigation and risk management;
- Good leadership, managerial and communication skills as well the ability to work within a team;
- Microsoft Office 365 proficiency;
- Good command of the English language.
The Environmental Compliance Manager (ECM) is responsible for:
- Ensuring all company employees are fully familiar with the Company’s Environmental policies and procedures;
- Ensuring that all environmental requirements and company environmental undertakings are explained and communicated to all employees, vendors and technicians;
- Ensuring that the Company’s Significant Environmental Aspects are identified and relevant Objectives and Targets are established, implemented and monitored in line with ISO 14001;
- Ensuring that all environmental related certificates and manuals are available and up-to-date.
- Maintaining the Company’s environmental Key Performance Indicators;
- Providing support to the shipboard management in compliance with the Environmental Policies and procedures;
- Reviewing, investigating, and documenting reports of non-compliance and environmental related incidents and ensuring the implementation of corrective and preventive actions;
- Ensuring the development and provision requirements for the employee training programs with regards to Environmental Compliance;
- Ensuring the development and maintenance of a system to track and report each vessel’s operational and machinery space waste quantities and capacities;
- Organising and documenting the quarterly meetings of the EMS-Team;
- Ensuring that the necessary notifications to the authorities occur as required by applicable international and/or national laws and regulations;
- Visiting ships randomly and performing Environmental Compliance Audits;
- Promoting and supporting efforts for continual improvement by contributing to the development of new or amendment of existing procedures.
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We are looking for a motivated Marketing Coordinator, with a focus on digital marketing, to join our team in Limassol, Cyprus.
Responsibilities:
- Dealing with and monitoring social media and other digital communication activities;
- Conducting market research and competition analysis;
- Dealing with and monitoring homepages and CSM portals;
- Dealing with and preparing company brochures, company magazines, news bulletins, articles and press releases;
- Maintaining the electronic Marketing Group filing system and/or marketing software;
- Conducting and monitoring CSM Marketing activities;
- Any other projects/tasks assigned by the Marketing Manager and/or Marketing Director;
- Maintain complete confidentiality.
Qualifications:
- Bachelor's degree in Marketing, Communications, or a related field.
- Basic understanding of digital marketing principles, including SEO, social media, email campaigns, and analytics.
- Proficiency in using digital marketing tools such as Google Analytics, social media management platforms, and email marketing software.
- Strong written and verbal communication skills for crafting engaging content across various digital channels.
- Ability to work collaboratively in a team environment and adapt to changing digital trends.
- Fluency in written and spoken English.
- Familiarity with graphic design software or basic design skills for creating visually appealing digital assets is a plus.
- Experience of +3 years in Digital Marketing will be considered an advantage.
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Due to our continuous expansion, we are looking for the right individual to strengthen and complement our team.
Job description:
- Obtaining pro-forma Disbursement Accounts and negotiating rates;
- Appointing of Port Agents;
- Evaluating the Performance of Port Agents;
- Keeping records of Port Agents;
- Monitoring trading areas and notifying parties concerned in respect of complications foreseen; sanctions rules ets
- Ensuring that Port Agents receive Port prefunding to cover port forecasted charges and other Owners’ expenses prior arrival at the Port;
- Checking and approving Port Agents' disbursements accounts through DA-Desk and/or D3;
- Arranging bunker procurement and ensuring timely payment of invoices;
- Making berth/anchorage reservations at each port based on the itinerary received by the vessels’ Owners;
- Liaising with vessels’ Owners regarding port and bunkering operational issues;
- Liasing with vessel’s Owners in respect of itinerary planning;
- Liaising with shipboard staff and arranging any services needed;
Requirement:
- A minimum of two (2) years’ of experience on board ships as an officer, or a university degree in shipping studies, or relevant experience in the maritime industry of the not less than two (2) years;·
- Good working knowledge of maritime industry and operations, applicable standards, international rules and regulations and of industry guidelines and recommendations;
- Previous experience in Port Operations dealing with Agencies and working with Disbursement accounts;
- Previous experience dealing with Port Operations Budgets preferred;
- Good communication and analytical skills as well as the ability to work within a team;
- Clear articulate communicator with good negotiation and presentation skills, fluent in English
- Track record of being able to meet tight deadlines in a pressurised environment.
- Ability to build and develop professional relationships with a diverse range of internal and external business partners.
- Proactive, dynamic self-starter who is able to work independently and can be trusted to deliver excellent results;
- Analytical and logical thinker with the ability to plan ahead and prioritise effectively with a data-driven approach to problem-solving
- Good knowledge of MS Office systems
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Columbia Group is seeking to employ a system analyst to join our team working on the deployment, configuration, quality assurance, maintenance and support of ERP/EPM systems.
This is a full-time position based in our office in Limassol, suitable for motivated people who enjoy working in a challenging environment and have a passion for technology and its ability to transform business.
Responsibilities:
- Leading the deployment of the new accounting ERP/EPM system and the migration from the current system(s)
- Managing the set-up and the configuration of the system (i.e. implementation of new features, processes, companies, business plan templates and driver, etc.)
- BI reporting implementation and support
- Providing user support for Finance and Accounting teams, responding to issues, questions and requests; creating ad hoc reports.
- Creating system guidelines and manuals for the organisation
- Running technical training sessions and workshops on system processes
- Conducting regular reviews of systems and generating reports on efficiencies and improvement areas
- Actively monitoring and ensuring service level agreement (SLA) is met
- Developing and implementing maintenance procedures, monitoring systems health, gathering system statistics, and troubleshooting technical issues, reported errors and alarms
- Performing design, implementation, and upgrades of information systems to meet the business and user needs
- Defining and coordinating the execution of testing procedures, and developing test cases to serve the overall quality assurance process
- Collaborating with Business Analysts, Project Leads and IT team to resolve issues and ensuring solutions are viable and consistent
- Evaluating input from multiple stakeholders, both internal and external, to translate business needs into technical requirements
- Coordinating the integration of a system with other solutions and features to complete projects
- Providing a monitoring role in order to understand and anticipate trends and make appropriate recommendations in terms of developing best practices for the company
Requirements:
- A degree in a technology-related field or equivalent work experience
- Knowledge of finance and/or accounting practices and principles (basics)
- Experience with any EPM or financial/accounting ERP system (e.g. LucaNet, OneStream, SAP, MS D365 F&O, Oracle EPM, etc.)
- Experience in any BI tool
- Experience installing, configuring, documenting, testing, training, and implementing new financial or accounting applications and systems
- Strong analytical, incident resolution and problem-solving skills
- Multitasking, detail oriented, self-motivated
- Good time management and organisational skills. Ability to work under pressure and to tight deadlines
- Critical thinking ability in order to offer creative solutions
- Strong communication skills and an ability to work both within a team and independently
- Good command of the English language
Skills (as advantage)
- Previous experience in the implementation of a financial and/or an accounting project
- Knowledge of Project management principles and methodolog
- Experience with business process design and documentation
- Knowledge of SQL and databases
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To strengthen our team in Limassol we are looking for a motivated Business Analyst to join the team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
Your tasks:
- Working proactively to deliver requirements as requested, within set deadlines;
- Evaluating input from multiple stakeholders, both internal and external, to translate business process requirements into effective functional solutions;
- Identifying & mitigating gaps with existing systems and processes such as, manual tasks that should be automated or pose compliance and security risks;
- Analysing, building and updating business process models, diagrams, information flows and other documentation to describe business processes, business area context and/or system requirements;
- Capturing business process requirements in detail and translating them into simple process mapping using flow charts and business process modelling notations such as BPMN or EPC;
- Collaborating with relevant stakeholders to ensure that proposed solutions meet business needs and requirements;
- Preparing and conducting relevant user training and guides;
- Ability in overcoming challenges quickly and effectively;
- Informing and updating our business process modelling tool.
Your profile:
- Analytical and critical thinker;
- Proficient in business process analysis using a range of techniques;
- Experience in documenting the “as is” business processes and creating the “to be” functional requirements specifications and use cases based on user requirements;
- Experience in working with business process modelling notations such as BPMN, EPC or UML;
- Knowledge of project management methodologies and process improvement techniques such as Business Process Management and Six Sigma;
- Good communication skills, both in writing and speaking;
- Experience in working with business process modelling software will be considered an advantage.
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Blue Dynamics is the software development and implementation entity within the COLUMBIA group, providing the group for more than 10 years with comprehensive information system and application integration solutions. As a Software Developer at Blue Dynamics, you will work with a team of developers on the support and development of shipping related software applications and projects as well as on the integration of 3rd party components into the software stack.
The primary work assignment will be in Limassol, Cyprus – occasionally travel may be necessary for a project or visit of another office within the COLUMBIA network.
Required skills:
- University degree in Information Technology
- Experience with the Microsoft .net Framework and languages like C#, VB.net
- Experience in Web development and JavaScript frameworks like React, Angular, etc.
- Knowledge of SQL and relational or object-oriented databases like SQL Server, MongoDB
- Verbal and written fluency in English
- Team player and the ability to work within a multicultural environment.
- Self-motivated and a strong service orientation
- Good communication skills and analytical capabilities
Strong plus:
- Verbal and written fluency in Greek, Russian and/or German
- Business knowledge of the maritime industry
- Experience in the field of ISV developments (Software Development Partners)
- Experience in DB optimization techniques
- Experience in Microsoft DevOps and Cloud Architecture
- Understanding of micro service architecture
- Experience in Mobile App development along various frameworks
- Open approach to R&D and new technologies in order to extend the development capabilities.
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To strengthen our team in Limassol we are looking for an experienced and motivated Crewing Operator to join the team.
The Crewing Operator shall have the following qualifications:
- A minimum of two (2) years working experience onboard a ship or ashore in a shipping/ ship management company;
- Good command of the English language;
- Computer knowledge;
- Organisational skills
The Crewing Operator is responsible for:
- Conducting crew changes in compliance with the Seafarers’ Employment Agreement and as agreed with the Crewing Superintendent;
- Verifying that all Seafarers are trained and qualified in full compliance with Company’s, STCW and Flag State requirements;
- Informing Crew Wages Department on any changes of the employment status, i.e. signing on and off of seafarers;
- Informing relevant parties of any medical cases/accidents and follow up of these cases;
- Arranging for Cash to Master;
- Verifying and approve for payment of Travelling Expenses upon request;
- Performing any other special tasks as may be assigned;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Crewing Operator reports to and is accountable to the Crewing Superintendent or to the Assistant Crewing Superintendent as required.
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To strengthen our team in Limassol we are looking for an experienced and motivated Purchaser to join the team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
Your tasks:
- Maintaining the Technical Department purchasing filing system
- Providing purchasing services in compliance with the Technical Department Manual
- Informing Technical Superintendents immediately of any problems related to purchasing matters
- Maintaining the computerised purchasing program
- Being adequately conversant with the Company’s Management System
- Implementing effectively the Company’s Management System
- Contributing to the development of new or the amendment of existing procedures
- Promoting and supporting efforts for continual improvement
- Executing any other task as assigned by the Technical Management.
Your profile:
- Secretarial education or equivalent training and experience
- Good command of the English language
- Excellent typing skills
- Excellent knowledge of computer programs
- Good communication skills as well as the ability to work within a team.
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To strengthen our team in Limassol we are looking for an experienced and motivated Management Systems Officer to join the team.
Your tasks:
- Being fully conversant with and implementing the Company’s management system effectively;
- Reviewing rules, guidelines, codes and standards and conducting Gap Analysis to ensure requirements are adequately addressed within the Company’s management system;
- Contributing to the development of new, or the amendment of existing, procedures, forms and checklists;
- Supporting various departments in all matters concerning management system development and harmonization;
- Monitoring and administrating the company’s electronic management system for the entire CSM group;
- Providing training on the understanding and implementation of the company’s management system, as well as for use of the AMOS QMS;
- Promoting and supporting efforts for continual improvement;
- Conducting internal audits and following up audit findings;
- Collecting, analysing and presenting KPIs for the Group HSSE Performance;
- Working on projects or tasks as assigned by the Group Director QSHE & Compliance.
Your profile:
- A university degree preferably with maritime background or seagoing experience as an officer of not less than two years;
- Industry experience in a similar role of not less than two years;
- Good knowledge of international rules and regulations;
- Good knowledge and understanding of the ISM-Code and applicable ISO standards;
- Qualification, experience and skills in internal auditing;
- Good leadership, and communication skills as well as the ability to work within a team;
- Willingness to learn and adapt to new systems and ideas;
- Good command of the English language.
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To strengthen our Technical department in Limassol we are looking for a qualified and motivated Technical Superintendent to join the team.
The Technical Superintendent is responsible for:
- Ensuring the safe and economic operation of ships allocated to him;
- Being fully conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Monitoring compliance with the Company’s Management System relevant to the shipboard and departmental activities;
- Monitoring performance, technical and operational conditions of ships allocated to him;
- Ensuring prudent financial management;
- Arranging for repairs and dry dockings;
- Ensuring that the ships are fully certified according to international standards and requirements;
- Ensuring that the ships are appropriately manned;
- Preparing technical reports to owners in compliance with the management agreement;
- Encouraging and developing a strong safety culture and environmental & energy awareness on board ships assigned to him;
- Providing support to the shipboard management in respect of technical and operational matters.
The ideal candidate must fulfil the following requirements:
- A marine degree from a university, with a minimum of three (3) years experience onboard ships or in the shipping industry, or holding a Chiefs Engineer’s license with a minimum of two (2) years sea service as a Chief Engineer, or having been in a position of Technical Superintendent with another shipping company for a minimum of two years;
- Good leadership, controlling and communication skills as well the ability to work within a team;
- Good command of the English language;
- Good knowledge of the marine industry and applicable Rules and Regulations;
- Good technical knowledge of the vessels assigned to him;
- Knowledge about purchasing and budget cost control.
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To strengthen our Marine Department in Limassol we are looking for an experienced and motivated Marine Superintendent to join the team.
Your tasks:
- Providing required assistance to the Senior Marine Superintendent;
- Providing such assistance to the Masters and crews of the Company vessels as they require to operate their vessels to the standard established by the Company and in compliance with the international rules and regulations;
- Being fully conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Ensuring that the Company Management System, policies, standards and procedures are effectively implemented on the vessels allocated to him;
- Ensuring that the Company vessels are performing to the customers’ satisfaction and are ready for third party inspections at any time;
- Attending the vessels and assisting during such inspections where desirable;
- Conducting regular marine visits and ensuring that issues raised during such visits are followed up and dealt with as quickly as possible, where required in conjunction with other departments;
- Conducting internal audits in accordance with respective procedures;
- Encouraging a robust quality, safety, health and security culture as well as environmental awareness and energy efficiency within the fleet;
- Supporting the Masters in applying navigational practices and bridge procedures in line with regulatory and Company policies, ensuring high standards of navigation to maintain the quality, safety and health of vessels, crews and cargoes, and the protection of the environment and the energy efficiency;
- Supporting the Masters in applying the highest standards of cargo operations planning, monitoring and execution to maintain the quality, safety and health of vessels, their crews, and the protection of the environment and energy efficiency;
- Supporting the office employees in navigation and cargo handling matters;
- Identifying training needs during marine visits and providing such training where practical;
- Maintaining familiarity with charter parties and ensuring that Masters are aware of key points;
- Ensuring the vessels are provided with all required navigation charts and nautical publications;
- Following up on the observations issued during third party inspections, maintaining respective records in CAPE database;
- Providing assistance to the Vetting Superintendent to enable him to respond to the customers as and when required;
- Monitoring Terminal Satisfaction Reports and Letters of Protest making sure complaints are timely investigated, corrective and preventive actions applied as required, maintaining records in CAPE database and keeping Senior Marine Superintendent updated in due course;
- Monitoring reporting from the ships and keeping required control on the vessels performance;
- Conducting briefings as and when instructed by the Senior Marine Superintendent;
- Conducting interviews of prospective candidates for promotion to Master or Chief Officer, or of new entrants to the company for these positions;
- Conducting investigations of accidents / incidents;
- Working on projects or tasks as assigned by the Marine Manager.
Your profile:
- Seagoing experience in a command position of not less than two years. Candidates without command experience will not be considered;
- Good operational knowledge of the bulkers trade, including practical experience in handling of IMDG cargoes;
- Good working knowledge of international rules and regulations and of industry guidelines and recommendations;
- Experience and skills in risk management, internal auditing, incident investigation;
- Good communication skills as well as the ability to work within a team;
- Good command of the English language.
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To strengthen our IT-Team in Hamburg we are looking for an experience and motivated IT Support Engineer to join the team.
Your tasks:
- Set up employees hardware and software;
- Troubleshoot technical issues and perform root cause analysis to reduce instances of technical problems;
- Installing, configuring and maintaining software and hardware components of computer and network systems;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Repairing and replacing damaged computers and components;
- Maintaining and updating technical documentation;
- Testing new hardware and software before full-scale installation;
- Promoting and supporting efforts for continual improvement;
- Providing ad-hoc support to computer and communication system users;
- Any other computer related task as assigned to them by the IT Manager.
Your profile:
- Working knowledge of computer systems, hardware, and software;
- Problem-solving skills;
- Organisational and interpersonal skills;
- Ability to troubleshoot hardware and software issues;
- Good communication skills as well as the ability to work within a team;
- Good command of the English language.
What we offer:
- A diversified and challenging working field;
- An international and highly motivated team combined with a pleasant working atmosphere;
- A working environment at the heart of Hamburg, directly located at the river Elbe;
- Free access to learning platform ADOBE LMS;
- Free HVV Profiticket (public transportation):
- After probation period possibility to work remotely;
- Good market compensations.
If you meet the criteria outlined above and believe you are the right individual to join our team, please send your application, preferably by e-mail stating your salary expectations and earliest possible starting date to:
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Die Columbia Shipmanagement (Deutschland) GmbH wurde 1995 gegründet und gehört im Unternehmensverbund der COLUMBIA Gruppe zu den Weltmarktführern der Bereederung von Seeschiffen im internationalen Verkehr. Unser Standort in Hamburg mit 80 Mitarbeitern betreut Kunden aus der nationalen und internationalen Schifffahrt und bietet maßgeschneiderte, technische und personelle Dienstleistungen für Schiffseigner.
Zur Verstärkung unseres Buchhaltungs-Teams in Hamburg suchen wir zum nächstmöglichen Zeitpunkt einen Buchhalter (m/w/d).
Ihre Aufgaben:
- Prüfung und Verbuchung von Eingangsrechnungen;
- Erstellung und Verbuchung von Ausgangsrechnungen;
- Kontenklärung und -abstimmung;
- Zahlungsverkehr und Buchung von Zahlungseingängen und -ausgängen ;
- Buchung von Kassen- und Lohnabrechnungen;
- Erstellung der Monats- und Jahresabschlüsse inklusive der Abschlussbuchungen;
- Ansprechpartner für unsere Kunden, Wirtschaftsprüfer und Steuerberater.
Das bringen Sie mit:
- Abgeschlossene kaufmännische Ausbildung und 2 Jahre Berufserfahrung in der Buchhaltung;
- Hohe Eigenmotivation und Teamfähigkeit;
- Gutes Zahlenverständnis und hohes Maß an Genauigkeit und Zuverlässigkeit;
- Vorzugsweise Erfahrungen mit ERP-Systemen (z.B. MS Dynamics AX);
- Gutes Englisch in Wort und Schrift.
Was wir bieten:
- Ein abwechslungsreiches und herausforderndes Arbeitsumfeld in einem aufstrebenden Unternehmen der Schifffahrtsindustrie;
- Ein internationales und hochmotiviertes Team verbunden mit einer angenehmen Arbeitsatmosphäre;
- Ein Arbeitsumfeld im Herzen Hamburgs, direkt an der Elbe gelegen;
- Marktgerechte Vergütung.
Wenn Sie dem Profil entsprechen, senden Sie uns bitte Ihre Bewerbung per E-Mail unter Angabe Ihrer Gehaltsvorstellung und Ihres frühestmöglichen Eintrittstermins an:
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Wir suchen DICH!
Du besitzt eine teamorientierte, offene, flexible, engagierte Persönlichkeit, hast ein ausgeprägtes Interesse für kaufmännische Sachverhalte und bist ein Planungs- und Organisationstalent?
Dann bewirb dich zum 01. August 2023 und werde Teil unseres Teams, welches derzeit aus 15 weiteren Azubis aus verschiedenen Ausbildungsberufen besteht.
Wir werden in einem internationalen Schifffahrtsunternehmen mit mehr als 14.000 Mitarbeitern weltweit ausgebildet. Deine guten Englischkenntnisse brauchst Du hier täglich, da in unserem Hamburger Büro 19 verschiedene Nationen vertreten sind.
Wir freuen uns auf Deine Bewerbung und werden Dich zusammen sicher durch Deine Ausbildung lotsen.
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To strengthen our growing technical department in Hamburg we are looking for a motivated Technical Superintendent.
Your tasks:
- Establishing a trustful co-operation with vessels’ commands and working as a team with all relevant shore based departments to become the focal contact point for all vessel related issues;
- Providing technical support to your fleet;
- Monitoring and maintaining the performance and condition of allocated vessels. This includes the follow-up on internal and external inspections;
- Carrying out regular ship inspections and attending dry-dockings to ensure that your entrusted vessels are operated according to highest international standards and customer requirements;
- Ensuring the safe and economic operation of the ships assigned to you;
- Preparing technical reports to owners in compliance with the management agreements;
- Promoting a strong safety culture and environmental & energy awareness on board your fleet.
Your profile:
- You hold a college or university degree in marine engineering or equivalent education;
- A minimum of two years sea service as Chief Engineer or you have experience as Technical Superintendent with another shipping company;
- You enjoy leading a team;
- You are a good communicator and enjoy working in a team;
- You are well aware of relevant international rules and regulations and industry guidelines;
- Computer literacy is essential for the successful accomplishment of tasks;
- You have knowledge about purchasing and budget cost control;
- Good command of the English language.
If you meet the criteria outlined above and believe you are the right individual to join our team, please send your application, preferably by e-mail stating your salary expectations and earliest possible starting date to:
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To strengthen our team in Greece, we are looking for a motivated Technical Superintendent – (Tankers) to join the team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
The Technical Superintendent shall fulfil the following requirements:
- A marine degree from a university, with a minimum of three (3) years experience onboard ships or in the shipping industry, or holding a Chiefs Engineer’s license with a minimum of two (2) years sea service as a Chief Engineer, or having been in a position of Technical Superintendent with another shipping company for a minimum of two years.
- Good leadership, controlling and communication skills as well the ability to work within a team;
- Good command of the English language;
- Good knowledge of the marine industry and applicable Rules and Regulations;
- Good technical knowledge of the vessels assigned to them;
- Knowledge about purchasing and budget cost control.
The Technical Superintendent is responsible for:
- Ensuring the safe and economic operation of ships allocated to them;
- Being fully conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Monitoring compliance with the Company’s Management System relevant to the shipboard and departmental activities;
- Monitoring performance, technical and operational conditions of ships allocated to them;
- Ensuring prudent financial management;
- Arranging for repairs and dry dockings;
- Ensuring that the ships are fully certified according to international standards and requirements;
- Ensuring that the ships are appropriately manned;
- Preparing technical reports to owners in compliance with the management agreement;
- Encouraging and developing a strong safety culture and environmental & energy awareness on board ships assigned to them;
- Providing support to the shipboard management in respect of technical and operational matters.
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To strengthen our team in Greece, we are looking for a motivated IT Support Engineer to join the team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
The IT Support Engineer shall have the following qualifications:
- Working knowledge of computer systems, hardware, and software;
- Problem-solving skills;
- Organisational and interpersonal skills;
- Ability to troubleshoot hardware and software issues;
- Good communication skills as well as the ability to work within a team;
- Good command of the English language.
The IT Support Engineer is responsible for:
- Set up employees hardware and software;
- Troubleshoot technical issues and perform root cause analysis to reduce instances of technical problems;
- Installing, configuring and maintaining software and hardware components of computer and network systems;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Repairing and replacing damaged computers and components;
- Maintaining and updating technical documentation;
- Testing new hardware and software before full-scale installation;
- Promoting and supporting efforts for continual improvement;
- Providing ad-hoc support to computer and communication system users;
- Any other computer related task as assigned by the IT Manager.
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To strengthen our team in Greece, we are looking for a motivated Marine Superintendent to join the team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
The Marine Superintendent shall have the following qualifications:
- Seagoing experience in a command position of not less than two years;
- Good working knowledge of international rules and regulations and of industry guidelines and recommendations;
- Good operational knowledge of the types of ships for which the Marine Superintendent is responsible;
- Training, experience and skills in internal auditing;
- Training, experience and skills in incident investigation;
- Training, experience and skills in risk management;
- Experiences and skills in marine inspections;
- Good communication skills as well as the ability to work within a team;
- Good command of the English language.
The Marine Superintendent is responsible for:
- Providing required assistance to the Marine Manager (as applicable).
- Providing such assistance to the Masters and crews of the Company vessels as they require to operate their vessels to the standard established by the Company and in compliance with the international rules and regulations;
- Being fully conversant with the Company’s Management System;• Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Ensuring that the Company Management System, policies, standards and procedures are effectively implemented on the vessels allocated to him;
- Ensuring that the Company vessels are performing to the customers’ satisfaction and are ready for third party inspections at any time.
- Attending the vessels and assisting during such inspections where desirable;
- Conducting regular marine visits and ensuring that issues raised during such visits are followed up and dealt with as quickly as possible, where required in conjunction with other departments;
- Conducting internal audits in accordance with respective procedures;
- Encouraging a robust quality, safety, health and security culture as well as environmental awareness and energy efficiency within the fleet;
- Supporting the Masters in applying navigational practices and bridge procedures in line with regulatory and Company policies, ensuring high standards of navigation to maintain the quality, safety and health of vessels, crews and cargoes, and the protection of the environment and the energy efficiency;
- Supporting the Masters in applying the highest standards of cargo operations planning, monitoring and execution to maintain the quality, safety and health of vessels, their crews, and the protection of the environment and energy efficiency;
- Supporting the office employees in navigation and cargo handling matters;
- Identifying training needs during marine visits and providing such training where practical;
- Maintaining familiarity with charter parties and ensuring that Masters are aware of key points;
- Ensuring the vessels are provided with all required navigation charts and nautical publications;
- Following up on the observations issued during third party inspections, maintaining respective records in CAPE database;
- Providing assistance to the Vetting Team Leader to enable him to respond to the customers as and when required;
- Monitoring Terminal Satisfaction Reports and Letters of Protest making sure complaints are timely investigated, corrective and preventive actions applied as required, maintaining records in CAPE database and keeping the Marine Manager (as applicable) updated in due course;
- Monitoring reporting from the ships and keeping required control on the vessels performance;
- Conducting briefings as and when instructed by the Marine Manager (as applicable).
- Conducting interviews of prospective candidates for promotion to Master or Chief Officer, or of new entrants to the company for these positions;
- Conducting investigations of accidents / incidents;
- Working on projects or tasks as assigned by the Marine Manager.
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To strengthen our team in Greece, we are looking for a motivated Supervisor Accounts & Administration to join the team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
The Supervisor Accounts & Administration shall have the following minimum qualifications
- University degree and/or Professional Accountancy qualification;
- Experience of at least 3 (three) years in the company or similar position and experience in another company in the accounting field;
- Good leadership, managerial and communication skills as well the ability to work within a team;
- Very good command of the English language.
The Supervisor Accounts & Administration is responsible for:
- Timely processing of debit/credit notes;
- Updating and controlling the Fixed Assets Register;
- Maintaining information relating to Travelling Superintendents expenses;
- Monitoring P&I Crew claims and Hull & Machinery cases;
- Maintaining information entered in the vessel Feeder system and Budget figures;
- Monitoring of Crew Agent costs;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Undertaking special tasks and projects that might be assigned by the Accounts & Administration Manager.
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To strengthen our team in Greece, we are looking for a motivated Assistant Technical Superintendent to join the team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
The Assistant Technical Superintendent shall fulfil the following requirements:
- A marine degree from a university, a marine academy or college or equivalent working education in the shipping industry;
- Good sense of responsibility and self-motivation;
- Good command of the English language;
- Good knowledge of the marine industry and applicable Rules and Regulations;
- Good technical knowledge of the vessels assigned to them;
- Knowledge about purchasing and budget cost control.
The Assistant Technical Superintendent is responsible for:
- Following up shipboard quality assurance system requirements as assigned by the Technical Fleet Manager;
- Monitoring performance, technical and operational conditions of ships;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Assisting the Technical Superintendents in scheduling repairs and dry-docking to ensure that ships are fully certified according to international standards and requirements;
- Assisting in the follow up of insurance and claims related matters under close cooperation of the relevant Technical Superintendent;
- Providing support to the shipboard management in respect of technical and operational matters
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The Assistant Crewing Commercial Manager reports to the Crewing Commercial Manager.
The Assistant Crewing Commercial Officer shall have the following qualifications:
- An industry related education and/or at least three (3) years relevant work experience with the Company or a similar company;
- Good command of the English language;
- Good communication skills.
The Assistant Crewing Commercial officer is responsible for:
- Assisting in preparing crewing budget proposals;
- Assisting in controlling and monitoring of the vessels’ crewing budgets;
- Monitoring the cost of flight arrangements for seafarers;
- Ensuring that the actual crew on board are in accordance with the budgeted line up;
- Preparing the monthly training fees and ensure that are submitted to the Account’s Department;
- Ensuring that new building supervision invoices are submitted timely to the Account’s Department;
- Ensuring that crew changes are carried out at keyports;
- Controlling and monitoring the cost of uniforms supplied to the vessels;
- Executing special tasks and projects in accordance with instructions from the Crewing Commercial Manager;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement.
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Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. The Uniform Officer is accountable to the Strategic Hotel Purchasing Manager.
The Uniform Officer must have the following qualifications:
- A minimum of two years’ work experience in purchasing and/or inventory control;
- Excellent command of English (written and spoken), other European languages would be considered an asset (e.g. German, French, etc.);
- Good command of MS Office and other applicable IT software.
- Experience with MXP is considered an asset;
- Experience working in ISO-based management systems is considered an asset.
The Uniform Officer is responsible for:
- Defining uniform concept and suggest uniform set-up per position to Hotel and Technical department;
- Defining uniform distribution key for all departments;
- Creating order of initial uniforms;
- In contact with the vessel for uniform top-ups and control of uniform inventory;
- Communicating with Purchasing for the placement of orders;
- Controlling uniform budget per vessel;
- Participating in projects assigned.
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The Assistant Crewing Commercial Manager reports to the Crewing Commercial Manager.
The Assistant Crewing Commercial Officer shall have the following qualifications:
- An industry related education and/or at least three (3) years relevant work experience with the Company or a similar company;
- Good command of the English language;
- Good communication skills.
The Assistant Crewing Commercial officer is responsible for:
- Assisting in preparing crewing budget proposals;
- Assisting in controlling and monitoring of the vessels’ crewing budgets;
- Monitoring the cost of flight arrangements for seafarers;
- Ensuring that the actual crew on board are in accordance with the budgeted line up;
- Preparing the monthly training fees and ensure that are submitted to the Account’s Department;
- Ensuring that new building supervision invoices are submitted timely to the Account’s Department;
- Ensuring that crew changes are carried out at keyports;
- Controlling and monitoring the cost of uniforms supplied to the vessels;
- Executing special tasks and projects in accordance with instructions from the Crewing Commercial Manager;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement.
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The MXP Admin is accountable to the Strategic Hotel Purchasing Manager.
The MXP Admin must have the following qualifications:
- A minimum of two years’ work experience in data base maintenance preferably in a Food and Beverage (F&B) environment/industry, purchasing and/or inventory control;
- Excellent knowledge of data base structures;
- Excellent command of English (written and spoken), other European languages would be considered an asset (e.g. German, French, etc.);
- Experience working in ISO-based management systems is considered an asset;
- Exceptional command of standard purchasing software and other IT tools related to purchasing and inventory control;
- Basic knowledge of accounting and financial management;
- Appropriate level of commercial awareness.
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Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. This position will be based in Manila.
The Administrative Assistant Training shall have the following qualifications:
- Formal secretarial education or the equivalent training and working experience;
- A good command of the English language;
- Typing / computer knowledge.
The Administrative Assistant Training is responsible for:
- Performing secretarial duties;
- Following up on general correspondence;
- Enrolment of users to the Learning Management System and the Competence Management System;
- Enrolment of users to other CBT or online training programs;
- Maintaining the computerised system;
- Checking and forwarding of mail;
- Maintaining of records and documents;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Any other special tasks as may be assigned.
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Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. This position will be based in Manila.
The training officer shall have the following qualifications:
- Seagoing experience as a Chief Engineer, or a university degree and experience in the maritime industry of not less than (2) years;
- A good command of the English language;
- Good communication and interpersonal skills;
- Certified train the trainer as per IMO model course 6.09.
The Training Officer is responsible for:
- Conducting in house courses as required;
- Monitoring the proper records in the cadets training books;
- Complete specific training programs onboard when assigned;
- Maintaining an updated file for the approved training syllabuses;
- Preparing monthly training reports;
- Preparing the quarterly feedback summary;
- Developing eLearning Courses as required;
- Review courses as required;
- Conducting training centres and courses evaluations as assigned;
- Review of Taskbooks and competency management assignments;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continuous improvement;
- Any other special tasks as may be assigned;
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Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. This position will be based in Manila.
The training officer shall have the following qualifications:
- Seagoing experience in an officer position, or a university degree and experience in the maritime industry of not less than (2) years;
- A good command of the English language;
- Good communication and interpersonal skills;
- Certified train the trainer as per IMO model course 6.09.
The Training Officer is responsible for:
- Conducting in house courses as required;
- Complete specific training programs onboard when assigned;
- Maintaining an updated file for the approved training syllabuses;
- Preparing monthly training reports;
- Preparing the quarterly feedback summary;
- Conducting training centres and courses evaluations as assigned;
- Follow up on Open Observations;
- Maintain control on the Training Center Evaluation Schedule;
- Review of Taskbooks and competency management assignments;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continuous improvement;
- Any other special tasks as may be assigned;
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Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. This position will be based in Manila.
The Cadet Coordinator shall have the following qualifications:
- Seagoing experience as a cadet or junior officer, or a university degree and experience in training or education of not less than 2 years;
- A good command of the English language;
- Typing / computer knowledge;
- Good command of Microsoft office and in particular Word and Excel;
The Cadet Coordinator is responsible for:
- Maintain a list of approved cadets for Columbia Ship Management.
- Organising of cadet allocations to vessels.
- Provide career progression to cadets.
- Coordinating with Manning Agents and Crewing Superintendents for the assignment of cadets
- Management of scholarships with Marine Academies/Colleges
- Cooperating with the Accounting Department on monthly reports related to cadets.
- Oversee Cadet task books and provide monthly reports on progression.
- Promoting and supporting efforts for continuous improvement;
- Any other special tasks as may be assigned;
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The Purchaser is accountable to the Procurement Team Manager and the Procurement Optimisation Manager.
The Purchaser shall have the following qualifications:
- Secretarial education or equivalent training and experience;
- Good command of the English language;
- Excellent typing skills;
- Excellent knowledge of computer programs;
- Good communication skills as well as the ability to work within a team.
The Purchaser in the Technical Department is responsible for:
- Maintaining the Technical Department purchasing filing system;
- Providing purchasing services in compliance with the Technical Department Manual;
- Informing Technical Superintendents immediately of any problems related to purchasing matters;
- Maintaining the computerised purchasing program;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement.
- Executing any other task as assigned by the Technical Management.
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Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. This position will be based in Manila.
Your tasks:
- Verifying seafarer qualification and certification; ensuring that all embarking crew and those onboard ships are complying with the company’s training and certification matrix.
- Applying for different flag state endorsements according to vessel’s flag and respective flag state statutory requirements.
- Issuing the joining documentation, i.e., seafarer employment agreements (SEA), letters of guarantee (LOG), e-tickets.
- Monitoring the validity of SEAs and issuing contract extensions/addendums where applicable.
- Liaising with crew accounts in relation to payroll and any queries related in respect thereof, i.e., upkeeping crewing database in terms of crew sign on/off dates.
- Coordinating officers’ (de)briefings and following up on annual appraisals which are due.
- Supporting daily crewing operational business i.e., sending crew changes, following up with ship & port agents’ queries.
- Assisting in travel arrangements for embarking and disembarking seafarers, including booking flights, requesting e tickets , arranging hotel accommodation where applicable and liaising with the travel department.
- Issuing Letters of Invitation (LOI) and any other supporting documentation for visa applications.
- Ordering / supplying Cash to Master (CTM).
- Following up on gen eral correspondence and providing assistance on any crew( ing) related issues. This includes handling and attending to individual seafarers’ requests /queries, direct or via manning
- Maintaining the computerised system /crewing database, i.e., u pdating the seaman profiles.
- Maintaining/collecting/filing records and documents i.e., end of month reports received from the vessel such as work & rest hours, disciplinary documentation, and/or any other relevant reports received from ship.
- Computing/filing the minutes of departm ental weekly/monthly meetings.
- Checking and forwarding of mail to the vessels.
- Any other ad hoc administrational and/or operational duties and projects as assigned.
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To strengthen our team in Manila, we are looking for a motivated Administrative Assistant to join the Crewing team. We value diversity and welcome applications irrespective of age, gender, disability, racial, ethnic, or social origin, religion, belief, sexual orientation, or identity.
The Administrative Assistant reports to and is accountable to the Crewing Superintendent.
Qualifications:
- Formal secretarial education or the equivalent training and working experience;
- A good command of the English language;
- Typing / computer knowledge.
Responsibilities:
- Following up on general correspondence;
- Maintaining the computerized system;
- Issuing Seafarer Employment Agreements;
- Applying for different flag state documents;
- Checking and forwarding of mail to the vessels;
- Maintaining of records and documents;
- Being adequately conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Any other special tasks as may be assigned.
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Due to our continuous expansion, we are looking for the right individual to strengthen and complement our team. This position will be based in Manila.
This position is based in Manila CSM Office under supervision and reporting to the CEO.
If you meet above criteria and believe you are the right individual to join our team, please send your application by e-mail stating your salary expectations and earliest possible starting date to: HR@csm-mnl.com
Your tasks:
- Providing administrative and executive support as advised by the Top Management, including but not limited to:
- Communicating and implementing general organisational processes;
- Coordinating and arranging internal and external meetings and taking minutes if required;
- Administrative clerical tasks and filing;
- Implementing and maintaining efficient communication channels and electronic filing system in Microsoft 365 programmes;
- Ordering office supplies and monitoring their inventory;
- Coordinating with IT department on office equipment and software;
- Supporting in the creation and maintenance of tender documents and corporate design materials;
- Preparing good powerpoint presentation;
- Provide support with all travel related tasks for office employees as required.
- Being the main point of contact for all employees, guests, external service providers and suppliers;
- Participating in projects as assigned.
Your profile:
- A neat appearance and appropriate business understanding;
- Strong clerical skills;
- Had the first work experience in commercial setting (hospitality or shipping industry will be a plus);
- Highly proficient in spoken and written English, proficiency in other languages will be a plus;
- Good command of Microsoft 365 programmes and other applicable IT softwares;
- Problem solving skills paired with a can-do attitude;
- A team-player, supporting interactions with colleagues from other departments and different cultures;
- The ability to work independently.
Benefits
- An international and highly motivated team combined with a pleasant working atmosphere;
- A diversified and challenging working field in an emerging company within the maritime industry;
- Great career development and opportunities in COLUMBIA blue and the wider COLUMBIA group.
- Common market compensations.
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Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. This position will be based in Manila.
Reports to and is accountable to the Head of Technical
Qualifications:
- Work experience within the shipping industry and relevant education;
- Basic knowledge about shipping related rules and regulations;
- A good command of the English language;
- Good computer skills;
- Good control and communication skills as well the ability to work within a team.
Tasks:
- Collecting Data from various Sources (such as Classification Websites etc.) and uploading data into the Companies proprietary Systems such as CAPE and AMOS;
- Updating Technical KPI's;
- Updating Vessel visit report planner;
- Updating and uploading Monthly reports;
- Updating and distributing Management team letters;
- Updating and uploading Certificates into AMOS Certificates Module;
- Verify completeness of Certificates and generate reminder;
- Typing and distributing minutes of meetings and other protocols;
- Compiling data for in depth evaluation from various data sources;
- Executing any other tasks as assigned by the Technical Manager or Fleet Manager.
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Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. This position will be based in Manila. Reports and accountable to Head of QA.
Reports to and is accountable to the Head of Crewing.
Qualifications:
- The Formal secretarial education or the equivalent training and working experience;
- A good command of the English language;
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
- Excellent time management skills and the ability to prioritize work;
- Working knowledge of STCW;
- Strong organisational skills with the ability to multi-task;
- Previous on board experience as admin assistant, marine admin or Purser is advantage.
Tasks:
- Handling administrative requests and queries from Hamburg CCS Crewing office;
- Assist in the preparation of regularly scheduled reports upon request;
- Develop and maintain a filing system on request (in Cape & Sharedrive);
- Checking & reviewing all concession staff certificates, prior embarkation;
- Maintaining of records and documents of ship’s Concession crew;
- Uploading all certs/documents into Cape re CCS crew;
- Uploading all certs/documents into Cape re Concession staff;
- Liaising with concession companies regarding crew changes and any certification anomalies;
- Assisting with statistical support for departmental KPI’s
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Due to our continuous expansion, we are looking for the right individuals to strengthen and complement our team. This position will be based in Manila.
Reports and accountable to Head of QA.
Qualifications:
- Formal secretarial education and experience;
- Very good computer knowledge, i.e. Microsoft Office Suite (Word, Excel, PowerPoint, etc.);
- Experience managing large databases, familiarity with metadata and online portal management;
- Ability to work within a team;
- Proficient in spoken and written English.
Tasks:
- Administration of documentation in online platform: upload/review of files with appropriate metadata settings, correction of files and functionality, formatting;
- Testing of online platform functionalities and behaviour;
- User account handling;
- Bug fixing based on user complaints and reports as part of Support Team.
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To strengthen our Accounting department in Singapore we are looking for a qualified and motivated Manager Full Management Accounts to join the team.
The Manager Full Management Accounts is responsible for:
- Accounting for a number of vessels as indicated by the Accounts Manager;
- Timely checking & submission of Financial Statements to various owners;
- Analysing of the vessel financial position and monitor cash flow requirements and identify financing needs early;
- Responsible for and ensure that receivables are reviewed periodically and collected in timely basis;
- Drive the identification of client accounting requirements, addressing of any gaps, and develop relevant processes or tools to meet client expectations;
- Preparing time scheduled reports of Full Management vessel for the Owners in coordination with the Commercial Manager;
- Timely processing of supplier invoices and payments and following up debtors and creditors settlement;
- Approving payments, ensuring bank reconciliation and checking completeness and accuracy of daily bank reports;
- Being fully conversant with the Company’s Management System;
- Undertaking special tasks and projects that might be assigned by the Accounts Manager.
The Manager Full Management Accounts shall have the following minimum qualifications:
- University degree and/or Professional Accountancy qualification;
- Experience of at least 5 (five) years in the company or similar position and experience in another company in the accounting field;
- Good leadership, managerial and communication skills as well the ability to work within a team;
- Very good command of the English language.
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To strengthen our Technical department in Singapore we are looking for a qualified and motivated Technical Superintendent for Container Vessels to join the team.
Your tasks:
- Ensuring the safe and economic operation of ships allocated;
- Being fully conversant with the Company’s Management System;
- Implementing effectively the Company’s Management System;
- Contributing to the development of new or the amendment of existing procedures;
- Promoting and supporting efforts for continual improvement;
- Monitoring compliance with the Company’s Management System relevant to the shipboard and departmental activities;
- Ensuring prudent financial management;
- Arranging for repairs and dry dockings;
- Ensuring that the ships are fully certified according to international standards and requirements;
- Ensuring that the ships are appropriately manned;
- Preparing technical reports to owners in compliance with the management agreement;
- Encouraging and developing a strong safety culture and environmental & energy awareness on board ships assigned;
- Providing support to the shipboard management in respect of technical and operational matters.
Your profile:
- A marine degree from a university, with a minimum of three (3) years experience onboard ships or in the shipping industry, or holding a Chiefs Engineer’s license with a minimum of two (2) years sea service as a Chief Engineer, or having been in a position of Technical Superintendent with another shipping company for a minimum of two years preferably in Container vessels;
- Good leadership, controlling and communication skills as well the ability to work within a team;
- Good command of the English language;
- Good knowledge of the marine industry and applicable Rules and Regulations;
- Good technical knowledge of the vessels assigned to him;
- Knowledge about purchasing and budget cost control.
All applications will be treated in a strictly confidential manner. Please apply with the button below.
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If you are interested in COLUMBIA and would like to submit your credential, please contact us and forward your application to:
INTERNSHIP / STUDENTS
Acknowledging the high relevance of well-educated team members, COLUMBIA is dedicated to train youngsters for their future roles as shipping professionals both aboard and ashore. Within our fleet we enable those striving for a seafaring career to gain and enhance the required practical experience. Within our onshore operations we offer apprenticeships for shipping merchants, office clerks and in information technologies.
We are continuously looking for candidates who are interested in becoming a part of our organization. If you are interested in COLUMBIA and believe you can contribute to our success, please forward your CV to: